Student Travel Fund: Type I funding

Travel to a scientific meeting or conference

Eligibility Guidelines:
  1. The applicant must be a current RSMAS student
  2. The results to be presented must have been generated through research conducted while at RSMAS. Preference will be given to those presenting results of their own thesis or dissertation work.
  3. The student must appear as the first author on the abstract submitted, or be the sole presenter (documentation of which can be provided by the student's advisor)

Application Procedure:
  1. Provide a completed "type I" application. This includes the faculty affidavit being signed. Please fill out ALL blanks to the best of your knowledge.
  2. Provide an abstract of the research to be presented at the meeting.
  3. Provide proof of abstract acceptance from the meeting. This can be an e-mail from a conference representative, a copy of the conference program where your name and abstract title appear, or any other documentation that confirms your presentation at said conference.

    4. *applications are often submitted before this documentation is available. Awards can be given PENDING receipt of all supporting documents prior to travel.

  4. Provide a realistic budget. Space is available on the application form.

Reimbursement Procedure:
  1. You will receive an STF award letter (yellow), which specifies the amount of the award and pertinent details of travel. SAVE THE AWARD LETTER. You must have it to be reimbursed. Please read carefully the information sheet attached to your award. Award letters are delivered to department mailboxes a few days after each STFC meeting.
  2. During your meeting. Save receipts for travel (airfare, taxis, etc), registration and lodging. STF cannot reimburse food expenses.
  3. Upon return. Attach your receipts to the award letter and drop it off in the Graduate Studies Office.
  4. Your reimbursement request will be processed through the business office within 2-3 weeks. Susan MacMahon (GSO) will notify you when your check arrives.
  5. Monies not claimed within 1 month of return date may be returned to the fund.

 

 

 

STUDENT TRAVEL FUND TYPE I APPLICATION FORM

 

Name:________________________________________________________________________________

Division: _________________________ Degree sought :_______________________

RSMAS matriculation date:__________________ Anticipated graduation date:___________________

Phone: Campus:_______________________ Home:______________________________

E-mail address:_______________________________

Meeting Information

Name:________________________________________________________________________________

Location:__________________________________ International ( ) yes ( ) no

Dates of Meeting:_________________________ Dates you will attend:_________________________

Title of abstract submitted for the meeting specified above:_______________________________________ _____________________________________________________________________________________

Has this research been conducted while you were a student at RSMAS ( ) yes ( ) no

Is this research an integral part of your thesis/dissertation? ( ) yes ( ) no

Budget (please specify details to the right of each blank below)

Registration fee $__________

Transportation $__________ Mode of Transportation :_____________________

Hotel $__________

Other (explain) $__________

Total $__________ = A

Non-Student Travel Fund Support

a) Are you presently supported by a grant? ( ) yes ( ) no

b) Does this grant have money available for travel? ( ) yes ( ) no

c) If so , how much is available for this trip? $__________ =B

Do you have other sources of travel money (excluding personal funds) for this trip?

( ) yes ( ) no If yes, how much ? $__________ =C

Total non-Student travel fund support: $__________ ( B + C = D )

Amount you are requesting from the Student Travel Fund: $__________ ( A - D or the maximum allowed )

Funding History

Have you received support from the MSGSO Student Travel Fund before? ( ) yes ( ) no

If yes, when and how much ? Dates: _______________________ Amounts: $______________________

The following supporting documents are required as part of this application. Please circle those that are not being submitted with this application at this time and an approximate date as to when they can be expected. It is your responsibility to submit the missing documents BEFORE you leave for your meeting. (Submit late supporting documents to Matt Buoniconti, MGG: mailbox 3rd floor N. Gros.):

1) Abstract submitted for meeting Date: __________

2) Documentation of abstract acceptance Date: __________

3) Signed Faculty Co-author or PI affidavit Date: __________

Applicant’s signature: ________________________________________ Date: __________

Major Professor’s signature: ________________________________________ Date: _________

 

All blanks on this form must be filled completely and truthfully.

 

**Student Travel Funds are made possible in part by the efforts of MSGSO.

PLEASE CONSIDER DONATING YOUR TIME. **

 

 

MSGSO STUDENT TRAVEL FUND COMMITTEE

Faculty / Co-Author Affidavit

 

 

 

 

 

a) Is your student presently supported by a grant? ( ) yes ( ) no

b) Does this grant have money available for travel? ( ) yes ( ) no

c) If so , how much is available for this trip? $__________

 

 

I am/ am not able to contribute to the travel cost of $____________________ to

present our work at the meeting listed on the included application.

 

 

The total amount I can contribute is $____________________.

 

 

 

______________________________

signature

 

______________________________

Printed name