Student Travel Fund: Type III funding

Necessary degree related travel

(*check MSGSO web-site for availability*)

Eligibility Guidelines:
  1. The applicant must be a current RSMAS student
  2. The applicant must already have an approved Masters/Doctoral proposal on file in Graduate Studies Office or show evidence that they are well advanced into their specific degree research.
  3. The travel requested must be mandated by the applicant's advisor/committee and/or be absolutely necessary to the completion of degree!
  4. Please feel free to contact your STFC division representative or the STFC chairperson if you are unsure of your eligibility.

Application Procedure:

  1. Provide a completed "type III" application. This includes the faculty affidavit being signed. Please fill out ALL blanks to the best of your knowledge.
  2. Provide an itemized, realistic budget for the travel. PLEASE include everything! (i.e. equipment shipping costs, immunizations, lodging, lab costs, course registration). Work related expenses other than travel and lodging must be pre-approved for reimbursement.
  3. Provide a detailed "statement of purpose ". This includes a detailed description of the work to be completed during travel and a thorough explanation of why the travel is absolutely necessary to the completion of degree!
  4. Provide a "statement of endorsement", from the applicant's principle advisor. The RSMAS faculty member should also describe in detail the work to be completed, the applicant's degree project and focus at RSMAS, and a thorough explanation of why the travel is absolutely necessary to the completion of degree!

Reimbursement Procedure:
  1. You will receive an STF award letter (yellow), which specifies the amount of the award and pertinent details of travel. SAVE THE AWARD LETTER. You must have it to be reimbursed. Please read carefully the information sheet attached to your award. Award letters are delivered to department mailboxes a few days after each STFC meeting.
  2. During your trip, save receipts for travel (airfare, taxis, etc) , lodging and other work related expenses (approval for reimbursement required at time of application submittal). STF cannot reimburse food expenses.
  3. Upon return. Attach your receipts to the award letter and drop it off in the Graduate Studies Office.
  4. Your reimbursement request will be processed through the business office within 2-3 weeks. Susan MacMahon (GSO) will notify you when your check arrives.
  5. Monies not claimed within 1 month of return date may be returned to the fund.

 

 

STUDENT TRAVEL FUND: TYPE III APPLICATION FORM

Name: _____________________________________ Division:____________________

RSMAS Matriculation Date:____________________ Degree Sought:_______________

Anticipated Graduation Date:____________________ Phone #: ____________________

email address:________________ Principal Advisor: ____________________

Advisor's office and phone: _____________________

TRAVEL INFORMATION :

Location :___________________________________ International ( ) yes ( ) no

Dates of Travel: ______________________________

Will this travel be conducted while you are a student at RSMAS ( ) yes ( ) no

Is this travel an integral part of your thesis/dissertation/internship/program? ( ) yes ( ) no

STUDENT'S STATEMENT OF PURPOSE :

Please include a statement of the purpose for your travel and relevance to the completion of your degree.

BUDGET

Please include a complete budget (attach to application) for the work that will be completed during travel. This may include transportation, lodging, and other costs which are subject to approval.

Total Budget: $ = A

NON-STUDENT TRAVEL FUND SUPPORT

a) Are you presently supported by a grant ( ) yes ( ) no

b) Does this grant have money available for travel ( ) yes ( ) no

c) If so, how much is available for this trip $ =B

Do you have other sources of travel money ( excluding personal funds) for this trip? ( ) yes ( ) no

If ‘yes’, how much ? $ =C

Total non-Student travel fund support: $ (B + C) =D

Amount you are requesting from the Student travel fund: $ ( A -D or the maximum allowed)

FACULTY MEMBER'S STATEMENT OF ENDORSEMENT:

Please include a statement of endorsement from your faculty advisor.

FUNDING HISTORY

Have you received support from the MSGSO STF before ( ) yes ( ) no

If yes, when and how much ? Date : Amount : $__________

SUPPORTING DOCUMENTS

The following supporting documents are required as part of this application, please circle those that are not being submitted with this application and an approximate date as to when they can be expected. (Send late supporting documents directly to Matt Buoniconti, MGG, mailbox 3rd floor N. Gros.):

1) Statement of purpose and relevance Date:

2) Complete Budget Date:

3) Statement of endorsement by faculty advisor Date:

4) Signed and completed faculty Co-author affidavit Date:

5) Completed application form Date:

Applicant’s signature : Date :____________________________

Major Professor’s signature : Date :____________________________

All blanks on this form must be filled completely and truthfully.

**Student Travel Funds are made possible in part by MSGSO

PLEASE CONSIDER DONATING YOUR TIME**

MSGSO STUDENT TRAVEL FUND COMMITTEE

Faculty / Co-Author Affidavit

 

 

a) Is your student presently supported by a grant? ( ) yes ( ) no

b) Does this grant have money available for travel? ( ) yes ( ) no

c) If so , how much is available for this trip? $__________

 

 

I am/ am not able to contribute to the travel cost of $____________________ to

complete our work specified above. The reason that I am unable to fund the costs associated with this work is as follows:

The total amount I can contribute is $____________________.

 

 

 

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signature

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date

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Printed name