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• Miami and University of Miami (UM) campuses
• UM Rosenstiel School Campus
• UM Coral Gables Campus
  • Directions to the UM Coral Gables campus
• Miami International Airport

Airline tickets

Lecturers will be contacted by the Science Coordinator (Guillermo Podestá, telephone: 1-305-361-4142) to arrange suitable dates for their lectures. Once the dates have been set, a travel schedule will be arranged by Guillermo Podestá or Ms. Rosanne Kolaczynski, Logistics Coordinator (telephone: 1-305-361-4064). We will send speakers a proposed flight itinerary and ask them for agreement or changes.

Tourist-class round-trip tickets between the airport closest to the guest lecturers' home institutions and Miami will be provided by the Institute organizers (unless specific arrangements are made in advance). Whenever possible, travel must take place on US airlines. We are making arrangements to fly most lecturers on American Airlines, but personal preferences can be accomodated if necessary.

To save expenses associated with mailing airline tickets, whenever possible electronic tickets will be issued. An electronic ticket reservation code will be sent to guest lecturers so they can confirm their flights with the airlines, request seat assignments, or request frequent flyer miles.

Airport Taxes. When we issue the tickets, we will try to include any required airport departure taxes . However, if you have to pay an airport tax, be sure to request a receipt (showing the amount in US dollars, or write this amount on the receipt) so we can reimburse you for that expense.

Arriving in Miami

Although we will try to make every effort to meet guest lecturers upon their arrival at Miami International Airport, we are short-staffed and that may not be possible. Look for one of the three handsome gentlemen in the picture below, or someone else with a fluorescent red "IAI" sign.

One of these three people probably will pick you up upon arrival at Miami Airport. From left to right, Ed Ryan, Guillermo Podestá and Angel Li. Just in case someone else is picking you up, check for someone carrying the "IAI" sign shown on this photo. [Click on the picture or on this link for an enlarged version; NOTE: Use the browser's "back" button to return to this page]

The meeting place for arriving speakers will be as follows

• International flights: at the exit from Customs. There are two Customs areas at Miami International Airport. Most flights (especially those from South America) go through the Customs area in Concourse E (level 1). Other flights may arrive through the Customs area in Concourse B (level 3). We will be waiting for speakers as soon as they go through Customs controls and enter the main waiting area.
• US and Canada arrivals: at the exit of the arrival concourse (i.e., where security controls are located), as you enter the main terminal hall (level 2).

A map of Miami International Airport can be found at:

http://www.miami-airport.com/html/body_terminal_map.htm

If nobody is waiting for you upon arrival, please proceed to Level 1 of the airport (baggage claim area, lowest level) and exit to find ground transportation. Take a taxi to the Holiday Inn Coral Gables University of Miami (see hotel details below) and remember to ask for a receipt so we can reimburse you. Please remind the taxi driver that this hotel is on highway US1, across the street from the University of Miami. It should not be confused with another Holiday Inn hotel in Coral Gables, located on Le Jeune Road. The taxi ride to the Holiday Inn Coral Gables University of Miami (see hotel details below) should cost about $15-17.

Lodging Arrangements

We will make reservations for all guest lecturers at the Holiday Inn Coral Gables University of Miami, located across US highway 1 (South Dixie Highway) from the University of Miami's Coral Gables campus. The Miami International Airport is located approximately 6 miles from the hotel. The hotel features 155 deluxe guestrooms, fitness center, tropically landscaped outdoor pool, Toucan`s Restaurant and Sports Pub.

The hotel address is:

1350 South Dixie Highway
Coral Gables, FL 33146
Telephone: 1.305.667.5611
FAX: 1.305.669.3153
e-mail: miaumdos@soundhospitality.com
http://www.basshotels.com/holiday-inn?_franchisee=MIAUM

If a guest lecturer's travel is supported by the Summer Institute, the hotel will bill the University of Miami for the room costs (additional expenses such as telephone calls or meals charged to the room are the lecturer's responsibility). If a guest lecturer's agency is supporting his/her participation, the hotel rate is $77 per night (this does not include tax). The rate includes a continental breakfast buffet.

Map of the hotel location:

Driving directions to Holiday Inn Coral Gables University of Miami Hotel

We do not recommend that guest lecturers rent a car unless they are very familiar with the Miami area. Institute organizers gladly will reimburse lecturers for taxi or airport shuttle rides, provided receipts are available.

Dining

One of the main comments expressed by participants in previous Institutes was that they enjoyed the opportunity to interact in an informal atmosphere with guest lecturers. For that reason, we encourage lecturers to try to have at least one dinner with Institute participants if that is possible. Institute participants will be housed at dormitories on the University of Miami Coral Gables Campus (across US1 from the hotel), therefore it should be relatively easy to agree on a meeting place for dinner within walking distance of everyone's lodging.

The Toucans restaurant is located inside the Holiday Inn hotel and serves breakfast, lunch, and dinner. Room service is available from 7 AM to 10 PM.

There are several restaurants and fast food places (TGI Friday's, Dennys, McDonald, Burger King) along US1 within walking distance of the hotel. A few blocks south along US1, on the corner of Red Road and Sunset Drive in South Miami, there is a shopping mall (The Shops at Sunset Place) that houses restaurants like Sweet Donna's, the Wilderness Grill, the Stir Crazy Cafe and Johnny Rockets.

The hotel is very close (a 10-minute taxi ride) from downtown Coconut Grove, a tourist area with numerous restaurants, shops, bookstores, movie theaters and other attractions. The attractions are mainly located at the Cocowalk and Mayfair malls, both on Grand Avenue. A list of restaurants in the Coconut Grove area can be found at http://metropolitan-networks.net/miami/diningguide/dl1co.htm.

Another interesting area to visit is south Miami Beach (or South Beach). Restaurants in South Beach are listed in http://miami.diningguide.net/dl1sb.htm.

Getting to the Rosenstiel School

The Holiday Inn hotel is located about 9 miles from the University of Miami's Rosenstiel School on Virginia Key, where Institute activities will take place. A map showing the relative locations of the Holiday Inn Hotel (number 6 on the map), the Rosenstiel School, and Miami International Airport is available here.

We will leave instructions for each guest lecturer at the hotel desk about how to get to the Rosenstiel School. Unless specific arrangements for pick-up are made, guest lecturers should take a taxi from the hotel to the Rosenstiel School (a receipt should be requested for reimbursement). We will inform speakers about other guest lecturers staying at the hotel, so youcan meet for breakfast and possibly share a taxi to the Rosenstiel Campus.

The taxi ride from Coral Gables to Virginia Key may take as long as 30 minutes during rush hour traffic, so please plan your departure time accordingly. If a taxi driver needs directions, the School is located on Virginia Key, on the right hand side of the Rickenbacker Causeway (going south towards Key Biscayne), and next door to the Miami Seaquarium. We are across the street from a US government laboratory (NOAA's Atlantic Oceanographic and Meterorological Laboratory).

Most Institute activities will take place at Room 343 (3rd floor) of the Marine Science Center (MSC) building, located towards the end of the campus and to the left. The MSC can be found in this aerial view of the Rosenstiel campus. The best way to locate the building is to ask for directions to the cafeteria.

Guest lecturers should proceed to room MSC 343 (3rd floor), or to the office of the Science Coordinator, located in the same building (MSC 229D, 2nd floor).

Preparing Guest Lectures and Other Activities

All guest lecturers have been asked to address topics relevant to this year's Summer Institute theme in one or more lectures or seminars. Additionally, guest lecturers may be asked to interact with Institute participants in a more informal setting such as roundtable discussions, role-playing sessions, etc.

Lecture Content. When planning the content of their lectures, lecturers should keep in mind the diverse audience they will encounter (a mixture of social and natural scientists from various disciplines and with diverse amounts of experience). Short biographic sketches of the Institute participants can be found here [NOT AVAILABLE YET]. Guest lecturers should also remember that the goal of the Institute is not to give exhaustive details on a specific topic, but to foster an understanding of how a problem may be attacked by people from different disciplines.

Guest lectures are strongly encouraged to provide a short abstract of their presentation(s) soon after their arrival. These abstracts will be placed on the Summer Institute's WWW site.

Audiovisual Facilities. The classroom where guest lectures will be presented (Marine Science Center 343) is equipped with an electronic podium and a video projector, so electronic presentations are possible using Power Point on a Mac or PC (both systems are included in the podium). The electronic podium includes inputs for video from laptops (guest lecturers planning on using their own laptops to deliver presentations should contact Institute organizers to coordinate the availability of appropriate cabling). Overhead and slide projectors, and a VCR player are also available and controllable from the podium. A description of the electronic podium and instructions for its operation can be found here.

The MSC343 classroom is equipped for videoconferencing. There are two cameras in the room that can be pointed remotely. Microphones throughout the room ensure that people can speak from their seats.

MSC 343 classroom, where lectures will be delivered. Video and slide projectors and TV monitors are available.	Electronic podium in MSC343 classroom. A PC and a Macintosh computer are available, as well as inputs for laptop video.

IMPORTANT: Guest lecturers are strongly encouraged to prepare their presentations in electronic format (e.g, Power Point or some other presentation software). Electronic presentations have two major advantages. First. they allow us to hand out copies of the slides prior to each lecture, which should facilitate understanding by participants who may still have some difficulties with spoken English. Last year's participants made a strong request for materials printed in advance, so they could concentrate on understanding speakers and take notes on the slides distributed. Second, electronic presentations can be posted on the Institute's WWW site very easily.

Hands-on Exercises. According to a survey conducted among participants in the Summer Institute 1999, the most effective activity was a hands-on exercise immediately following a lecture. The exercise allowed participants to gain direct hands-on experience on the topics discussed in the lectures. For example, a talk on the fundamentals of crop models was followed by an exercise in which participants played with a very simple crop model to explore crop responses to various changes in management (e.g., changes in planting date, plant variety, etc.). Following the 1999 experience, guest lecturers have been encouraged to develop a hands-on exercise to go along with their lecture(s). A computer lab with 11 PCs is located right next to the lecture room and is reserved for use by Summer Institute participants. These computers are loaded with a variety of software, from the Office suite, to various statistical and GIS packages. If necessary, computers can be booted in Linux (guest lecturers planning on using Linux software should contact Institute organizers in advance).

Reading Material. Guest lecturers should provide Institute organizers with a list of reading material or references that they wish to have duplicated for distribution to participants. If there is any required reading before a lecture, copies of the material should be mailed to Institute organizers.

Contact information

If you have any questions regarding any aspect of your participation on the IAI/UM Summer Institute, please do not hesitate to contact the Institute organizers.

For questions regarding the Institute program, the topic of the guest lecture(s), design of hands-on activities, etc., lecturers should contact on of the Institute Leaders (Jack Gladwell or Evan Vlachos). Contact and biographic information for Institute Leaders is provided here.

For questions regarding logistic issues such as travel or lodging arrangements, expense reimbursements, etc., guest lecturers can contact Guillermo Podestá, Science Coordinator (telephone: 1-305-361-4142) or Ms. Rosanne Kolaczynski (telephone: 1-305-361-4064).

If you need to be contacted during your stay in Miami, you can ask that e-mail or voice messages be sent to Ms. Kolaczynski, who will pass them as soon as possible.

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