Logistic Information for Institute 2000
Guest Lecturers
 Maps
Travel Arrangements
 Airline tickets
Lecturers will be contacted by the Institute Leaders (Drs. Charles Wood and Michael Binford) or by the Science Coordinator (Guillermo Podestá) to arrange suitable dates for their lectures.
Once the dates for the lecture(s) have been set, a travel schedule will be arranged by Guillermo Podestá, Institute Science Coordinator (telephone: 1-305-361-4142) or Ms. Rosanne Kolaczynski, Logistics Coordinator (telephone: 1-305-361-4064).
Tourist-class round-trip tickets between the airport closest to the guest lecturers' home institutions and Miami will be provided by the Institute organizers (unless specific arrangements are made in advance). Whenever possible, travel must take place on US airlines.
To save expenses associated with mailing airline tickets, whenever possible electronic tickets will be issued. An electronic ticket reservation code will be sent to guest lecturers so they can confirm their flights with the airlines, request seat assignments, or request frequent flyer miles.
When we issue the tickets, we will try to include any airport departure taxes required. If any lecturer has to pay an airport tax, he/she should request a receipt so we can reimburse that expense.
Arriving in Miami
Although we will try to make an effort to meet guest lecturers upon arrival at Miami International Airport, we are short-staffed and that may not be possible. If someone is meeting you (look for someone with a fluorescent red "IAI" sign), the meeting place will be as follows:
- International flights: at the exit from Customs (level 1)
- US and Canada arrivals: at the exit of the arrival concourse, as you enter the main terminal hall (level 2).
A map of Miami International Airport can be found at:
http://www.miami-airport.com/html/body_terminal_map.htm
If nobody is waiting for you upon arrival, please proceed to Level 1 of the airport (baggage claim level) and exit to find ground transportation. Take a taxi to the hotel and remember to ask for a receipt so we can reimburse you. The taxi ride to the Holiday Inn Coral Gables University of Miami (see hotel details below) should cost a maximum of about $15.
Lodging Arrangements
We will make reservations for all guest lecturers at the Holiday Inn Coral Gables University of Miami, located across US highway 1 (South Dixie Highway) from the University of Miami's Coral Gables campus. The Miami International Airport is located approximately 6 miles from the hotel. The hotel features 155 deluxe guestrooms, fitness center, tropically landscaped outdoor pool, Toucan`s Restaurant and Sports Pub.
The hotel address is:
1350 South Dixie Highway
Coral Gables, FL 33146
Telephone: 1.305.667.5611
FAX: 1.305.669.3153
e-mail: miaumdos@soundhospitality.com
http://www.basshotels.com/holiday-inn?_franchisee=MIAUM
If a guest lecturer's travel is supported by the Summer Institute, the hotel will bill the University of Miami for the room costs (additional expenses such as telephone calls or meals charged to the room are the lecturer's responsibility). If a guest lecturer's agency is supporting his/her participation, the hotel rate is $84.38 per night (this includes tax). The rate includes a continental breakfast buffet.
Map of the hotel location:
Driving directions to Holiday Inn Coral Gables University of Miami Hotel
We do not recommend that guest lecturers rent a car unless they are familiar with the Miami area. Institute organizers gladly will reimburse lecturers for taxi or airport shuttle rides, provided receipts are available.
Dining
One of the requests expressed by participants in the 1999 Summer Institute was that they would have liked the opportunity to interact in an informal atmosphere with guest lecturers. For that reason, we encourage lecturers to try to have at least one dinner with Institute participants if that is possible. Institute participants will be housed at dormitories on the University of Miami Coral Gables Campus (across US1 from the hotel), therefore it should be relatively easy to agree on a meeting place for dinner within walking distance of everyone's lodging.
The Toucans restaurant is located inside the Holiday Inn hotel and serves breakfast, lunch, and dinner. Room service is available from 7 AM to 10 PM.
There are several restaurants along US1 within walking distance of the hotel. A few blocks south along US1, on the corner of Red Road and Sunset Drive in South Miami, there is a shopping mall (The Shops at Sunset Place) that houses restaurants like Sweet Donna's, the Wilderness Grill, the Stir Crazy Cafe and Johnny Rockets.
The hotel is very close (a 10-minute taxi ride) from downtown Coconut Grove, a tourist area with numerous restaurants, shops, bookstores, movie theaters and other attractions. The attractions are mainly located at the Cocowalk and Mayfair malls, both on Grand Avenue. A list of restaurants in the Coconut Grove area can be found at http://metropolitan-networks.net/miami/diningguide/dl1co.htm.
Another interesting area to visit is south Miami Beach (or South Beach). Restaurants in South Beach are listed in http://miami.diningguide.net/dl1sb.htm.
Getting to the Rosenstiel School
The Holiday Inn hotel is located about 9 miles from the University of Miami's Rosenstiel School on Virginia Key, where Institute activities will take place. A map showing the relative locations of the Holiday Inn Hotel (number 6 on the map), the Rosenstiel School, and Miami International Airport is available here.
Unless specific arrangements are made, guest lecturers should take a taxi from the hotel to the Rosenstiel School (a receipt should be requested for reimbursement). If a taxi driver needs directions, the School is located on Virginia Key, on the right hand side of the Rickenbacker Causeway (going south towards Key Biscayne), and next door to the Miami Seaquarium.
Most Institute activities will take place at Room 343 (3rd floor) of the Marine Science Center (MSC) building, located towards the end of the campus and to the left. The MSC can be found in this aerial view of the Rosenstiel campus. The best way to locate the building is to ask for directions to the cafeteria.
Guest lecturers should proceed to room MSC 343, or to the office of the Science Coordinator, located in the same building (MSC 229D).
Preparing Guest Lectures and Other Activities
All guest lecturers have been asked to address topics relevant to this year's Summer Institute theme in one or more lectures or seminars. Additionally, guest lecturers may be asked to interact with Institute participants in a more informal setting such as roundtable discussions, role-playing sessions, etc.
Lecture Content. When planning the content of their lectures, lecturers should keep in mind the diverse audience they will encounter (a mixture of social and natural scientists from various disciplines and with diverse amounts of experience). Short biographic sketches of the Institute participants can be found here. Guest lecturers should also remember that the goal of the Institute is not to give exhaustive details on a specific topics, but to foster an understanding of how a problem may be attacked by people from different disciplines.
Guest lectures are strongly encouraged to provide a short abstract of their presentation(s). These abstracts will be placed on the Summer Institute's WWW site.
Audiovisual Facilities. The classroom where guest lectures will be presented (Marine Science Center 343) is equipped with an electronic podium and a video projector, so electronic presentations are possible using Power Point on a Mac or PC (both systems are included in the podium). The electronic podium includes inputs for video from laptops (guest lecturers planning on using their own laptops to deliver presentations should contact Institute organizers to coordinate the availability of appropriate cabling). Overhead and slide projectors, and a VCR player are also available and controllable from the podium. A description of the electronic podium and instructions for its operation can be found here.
The MSC343 classroom is equipped for videoconferencing. There are two cameras in the room that can be pointed remotely. Microphones throughout the room ensure that people can speak from their seats.
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| MSC 343 classroom, where lectures will be delivered. Video and slide projectors and TV monitors are available. |
Electronic podium in MSC343 classroom. A PC and a Macintosh computer are available, as well as inputs for laptop video. |
IMPORTANT: Guest lecturers are strongly encouraged to prepare their presentations in electronic format (e.g, Power Point or some other presentation software). Electronic presentations have two major advantages. First. they allow us to hand out copies of the slides prior to each lecture, which should facilitate understanding by participants who may still have some difficulties with spoken English. Last year's participants made a strong request for materials printed in advance, so they could concentrate on understanding speakers and take notes on the slides distributed. Second, electronic presentations can be posted on the Institute's WWW site very easily.
Hands-on Exercises. According to a survey conducted among participants in the Summer Institute 1999, the most effective activity was a hands-on exercise immediately following a lecture. The exercise allowed participants to gain direct hands-on experience on the topics discussed in the lectures. For example, a talk on the fundamentals of crop models was followed by an exercise in which participants played with a very simple crop model to explore crop responses to various changes in management (e.g., changes in planting date, plant variety, etc.). Following the 1999 experience, guest lecturers have been encouraged to develop a hands-on exercise to go along with their lecture(s). A computer lab with 11 PCs is located right next to the lecture room and is reserved for use by Summer Institute participants. These computers are loaded with a variety of software, from the Office suite, to various statistical and GIS packages. If necessary, computers can be booted in Linux (guest lecturers planning on using Linux software should contact Institute organizers in advance).
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| MSC 329 computer lab. Eleven PCs are available in this room with a variety of software. |
Reading Material. Guest lecturers should provide Institute organizers with a list of reading material or references that they wish to have duplicated for distribution to participants. If there is any required reading before a lecture, copies of the material should be mailed to Institute organizers.
Contact information
If you have any questions regarding any aspect of your participation on the IAI/UM Summer Institute, please do not hesitate to contact the Institute organizers.
For questions regarding the Institute program, the topic of the guest lecture(s), design of hands-on activities, etc., lecturers should contact on of the Institute Leaders (Chuck Wood or Mike Binford). Contact information for Institute Leaders is provided here.
For questions regarding logistic issues such as travel or lodging arrangements, expense reimbursements, etc., guest lecturers can contact Guillermo Podestá, Science Coordinator (telephone: 1-305-361-4142) or Ms. Rosanne Kolaczynski (telephone: 1-305-361-4064).
If you need to be contacted during your stay in Miami, you can ask that e-mail or voice messages be sent to Ms. Kolaczynski, who will pass them as soon as possible.
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